#YYYY-MM-DD * Example Description # ; invoices/link-to-invoice.pdf # expenses:example-account-1 100.00 USD # expenses:example-account-2 10.00 USD # liabilities:example-orga-member 2022-09-19 * Estimate ; expected expenses assets:debian expenses:travel:bursary:general 3000000.00 INR expenses:travel:bursary:diversity 800000.00 INR expenses:travel:team:debconf-ctte 220000.00 INR expenses:travel:team:dc24 280000.00 INR expenses:travel:team:registration 200000.00 INR expenses:travel:team:video 500000.00 INR expenses:network:equipments 200000.00 INR expenses:network:leased_line 100000.00 INR expenses:party:barbecue 200000.00 INR expenses:video:av-equipment 300000.00 INR ; Mics, projectors, Computers expenses:covid:N95_mask 3000.00 INR expenses:covid:testing_kit 60000.00 INR expenses:covid:sanitizers 5000.00 INR expenses:local_team 50000.00 INR ; local transportation, arrangements expenses:misc:childcare 10000.00 INR expenses:misc:tea_bar 10000.00 INR ; Tea, coffee, soft drinks bar inside hacklab an ; near to talk rooms expenses:party:conference_dinner 625000.00 INR ; We calculated 2500/person for 250 people. expenses:video:import_tax 300000.00 INR ; tax on imported video equipments. expenses:party:c&w:hall 50000.00 INR expenses:party:c&w:liquor_license 50000.00 INR ; we need special license to handle liquor more than 3L expenses:party:c&w:purchases 20000.00 INR ; purchase local delicacies expenses:day_trip 400000.00 INR ;200*2000/person expenses:fees:bank 170000.00 INR expenses:fees:SPI 100000.00 INR expenses:incidentals 240000.00 INR expenses:venue:debcamp:food_accomodation 1274000.00 INR ; We expecting 50 people on twin sharing. Rate:INR 7280 ; ie 7280*25(debcamp)*7 expenses:venue:debconf:food_accomodation 7221760.00 INR ; We expect 200 sponsored people. 120 people on 60 double ; occupancy. 80 people on single occupancy. ; Rate: 5824/- and 7280/- ; (7280*60*8)+(5824*80*8) expenses:venue:debcamp:halls 350000.00 INR ; 50000*7 expenses:venue:debconf:halls 400000.00 INR ; 50000*8 expenses:swag:merchandise 499800.00 INR ; See below. Average INR 1666/person.300*1666 expenses:swag:design 5000.00 INR expenses:promotion 10000.00 INR income:sponsors:platinum -4800000.00 INR ; we expect 3 platinum income:sponsors:gold -4000000.00 INR ; we expect 5 gold income:sponsors:silver -6000000.00 INR ; we expect 15 income:sponsors:bronze -1500000.00 INR ; we expect 10 income:sponsors:supporter -703560.00 INR income:registration -650000.00 INR # Swag plan for now # For 300 attendees: Tshirts - 300 * 400 = 1,20,000 INR Teelabs # T-shirts for Volunteers - 100 * 400 = 40,000 INR Teelabs # T-shirts for staff - 50 * 400 = 20,000 INR Teelabs # T-shirts for video team - 50 * 400 = 20,000 INR Teelabs # Kurta for staff - 50 * 500 = 25,000 INR Cloth and Stitching (Somewhere # else, need to purchase cloth, get the meaures and get them stiched during DebCamp.) # Customised Flasks: 300 * 300 = 90,000 INR talk to Raju # Stickers, postcards, button badges - 50,000 INR Inkmonk (maybe add that to local-team budget) # Bags - sling bags - 300 * 200 = 60,000 INR customised Sanchi bags # Caps - 300 * 85 = 25,500 INR with inkmonk (embroideried) # if possible (keychain/mobile holder/pen from printland) - 300 * 65 = 19,500 INR # https://www.printland.in/customize/5-in1-keychain-with-Logo-Glow-Stylus-Mobile-Stand-and-Pen-J113-108382.html